Outlook custom form for users to complete and return

Hi everyone,
I was wondering if anyone has any idea how to help me.
I am responsible for creating new user accounts within my company, each user needs to complete a user acceptance form and fax it to me. I then create the account and put this form in a file.

Basicly what I want to do is eleminate this paper method and create an outlook form that all authorising managers have access to, they can then fill out the form and email it to me. I also need all of the fields to be completed before the manager is allowed to send the form.

Any help would be recieved thankfully.